When is the Fall 1 deadline?
The Fall 1 Certification Deadline is December 13th 2024! Please ensure everything is done by this date and that your certification reports are accurate. To keep up on all of the CALPADS deadlines please follow this link: https://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
Fall 1 Reporting Roadmap
This document assumes you are up to speed with all CALPADS training and documentation.
To review/catch up on the Fall 1 process please follow this link:
https://documentation.calpads.org/Training/Fall1ReportingRoadmap/
OTHER DEADLINES to be AWARE OF
KEEP in mind that your SELPA may have additional deadlines and requirements for you to meet that are not shown here on this milestone list. These milestones are suggested points along the way in the process.
MOST SELPA offices will want you to have CALPADS - READY TO CERTIFY by November.
Summer Electronic Benefit Transfer (S-EBT) Benefits:
Remaining Data Extraction Dates in 2024
As stated in CALPADS Flash #284, the CDE will extract data from CALPADS monthly through December 2024 for 2024 SUN Bucks and will provide any newly eligible students to the California Department of Social Services for benefits issuance. Data will be extracted on:
• October 31, 2024
• November 27, 2024
• December 31, 2024
When is the Fall 1 deadline?
The Fall 1 Certification Deadline is December 13th 2024! Please ensure everything is done by this date and that your certification reports are accurate. To keep up on all of the CALPADS deadlines please follow this link:
Run Info Check Forms
Obtain Missing SSID's
1. Run *SENR SSID Enrollment Missing SSID
2. Send this file up to the CALPADS Match Tool
(Online Maintenance - Request SSID - SSID Match Tool)
(Upload a SENR file to search for matching students and return SSIDs.)
3. Choose File - Upload
4. Click on Search by Enrollment - then Click on SSID Match Tool page tab. Hit F5 or Refresh for the results.
5. Click the Download button and save the file to your computer.
For New or No Match results
1. Re-run the *SENR SSID Enrollment Missing SSID file and verify that only New and No Match results are in there.
2. Send the file up to CALPADS (File Upload) as an SENR file.
3. Once the file posts, go to CALPADS - Extracts
4. Choose SSID Extract - Date Range by Enrollment Date - Move all Schools to Selected Schools
5. Start Date July 1st - today's date and Click the Request File button.
6. Refresh the page and click the Download button when it becomes available.
7. Save the file to your computer.
8. Import the file into SchoolWise
FAll1
1. Run Info Check forms (Student Demographics & Student Programs) fix errors.
2. Run Pre-Fall1 Reports to check/fix/update student data.
Reports:
Students Not Assigned to a Class (Make sure all kids are assigned to a class for the year, or properly un-enrolled)
Address Street Invalid Character Fix (Run this to correct invalid characters in the student address fields)
3. STEP1 - SENR (Send up and POST)
4. Obtain CALPADS data and Import to SchoolWise
SELA IMPORT
IN CALPADS - Go to Extracts - ODS - SELA
Choose Date Range - Select All schools
Start Date (July 1st(2 years back) till today. (Record History Yes)
Request File
Once it's ready - Download and save.
RUN the SELA import from CALPADS to update your SELA record history.
(Import CALPADS SELA data from TXT *DEV)
Direct Cert Import
IN CALPADS - Go to Extracts - Direct Certification Extracts
Choose Date Range - Select All schools
Start Date (July 1st(this year) End Date is today.
Don't fill in any other fields and click REQUEST FILE.
Once it's ready - Download and save.
RUN the (Import CALPADS Meal Status FULL UPDATE report)
Print and review the Import log for auditing.
5. RUN AUTOFILL reports
Autofill #1 (Initial CED from TK/KN Start)
(Run this for TK choose (Update))
(Run this for KN choose (Update))
6. RUN SINF (Upload and POST)
Check SPRG (Free/Reduced Data)
Free/Reduced List Alpha - This Year
Names of Students by Meal Status w/Verify Type
NPS - PRIVATE - SPED ONLY SERVICES
Up and until about a week ago there never was an EO date field.
For years we used the US Entry field for that, (Back when CALPADS merged them) hoping CALPADS would eventually separate it back to what it was. So far there is no plan for them to fix it on their end, so we finally made the change to SchoolWise.
- US Entry (In SchoolWise) is back to being the actual first time entry into a US school (Foreign born)
- Init CED (SchoolWise) = CALPADS (Initial US Enrollment) Which really means (Initial enrollment into CALPADS TK or greater).
- EO & TBD now have their own date field in SchoolWise.
To help with this we have created the AUTOFILL reports in STEP 4.
RUN AUTOFILL reports (on Step4)
Autofill #1 (Initial CED from TK/KN Start)
(Run this for TK choose (Update))
(Run this for KN choose (Update))
Autofill #2 (EO and TBD Dates from Initial CED
-Chad