Previously enrolled students who do not show up on the first day of school:
If a student was enrolled the prior school year and was given an E155 in CALPADS, but does not return on the FIRST DAY OF SCHOOL they should be marked as Absent. Absences should be used every time until a minimum of three days of unexcused absences. (at this point see E140) Adjusting the ADA class start date is not the correct procedure. Changing the ADA class start date instead of marking a student as absent can cause Auditing problems, issues with CALPADS submissions, and does not follow Truancy guidelines as laid out by the CDE. (Please see the link below)
If they have not done so already, LEAs should put in place processes to follow up on “no shows” at the beginning of the school year to determine what has happened to those students—whether they transferred to another LEA, moved out of the state or country, or appear to have dropped out. Similarly, unified school districts and high school districts in collaboration with their feeder elementary districts should seek to identify missing matriculated students that are expected to show up but do not.
Every attempt should be made to locate these students and update their CALPADS enrollment records.
Inactivate Student Attendance Reason: E140 - NoKnownEnrollTruant (see example below)
If the next school of attendance is unknown for a student who was enrolled in the prior year, this is no longer considered a No Show student. The student is considered Truant. The district needs to withdraw the student using the E140 - NoKnownEnrollTruant code after a minimum of three days of unexcused absences. Districts must make every attempt to locate the student, including checking CALPADS for enrollment. (Please see the chart below for examples).
Students unenrolled from the district using an Exit Reason of E140 -NoKnownEnrollTruant represents potential dropouts for a district that could be included in the Cohort Graduation Rate Calculation. Every attempt should be made to locate these students and update their CALPADS enrollment records.
During the first week of school, it would be best to keep a close eye on the following report:
Attendance Totals By Student NoExc. Also, you should check the report: Student School Class Enrollment Mismatch Export to make sure that ADA dates were not adjusted incorrectly.
Student Exit Code Quick Reference Chart
| Student Prior Year Enrollment | SSID Obtained? | Student Current Enrollment | Exit Code | Exit Date | No Show Form |
| EnrolledE155 Submitted | Yes | Unknown | Inactivate Student Attendance Reason: E140 - NoKnownEnrollTruant (see example below) | Leave Date: Student must be unexcused for a minimum of three days. Districts must make every attempt to locate the student, including checking CALPADS for enrollment. | No |
| Enrolled E155 Submitted | Yes | Another California Public School | No Show Student Summer Withdrawal Code: 160 - TransCASchRegular | Summer Withdrawal Date: Last day from prior year | Yes |
| Enrolled E155 Submitted | Yes | Private School, Out of State, Out of Country, etc. | No Show Student Summer Withdrawal Code: T180 - Private School, T200 - Out of State, T240 - Out of Country, etc. | Summer Withdrawal Date: Last day from prior year | Yes |
| Not Enrolled on Last Day of Prior Year | Yes | Unknown,Private School,Out of State,Out of Country,Another California Public School | No Show Student Summer Withdrawal Code: N470 - NoShow | Summer Withdrawal Date: After July 1st, but prior to first day | Yes |
| Never Enrolled | Yes | Unknown | No Show Student Summer Withdrawal Code: N470 - NoShow | Summer Withdrawal Date: After July 1st, but prior to first day | Yes |
| Never Enrolled | No | Private School,Out of State,Out of Country, etc. | No Show Student Summer Withdrawal Code: N470 - NoShow* | Summer Withdrawal Date: After July 1st, but prior to first day* | Yes |
| *If a student has NEVER attended a California public school and an SSID has not been obtained, the student record can be deleted. | |||||
When should a student be exited with E400 – OtherOrUnknown?
Compulsory attendance laws apply to all students ages six up until (and not including) age 18. Therefore, LEAs should always refer truants to a local or county School Attendance Review Board (SARB) or fully investigate the whereabouts of students who appear to have dropped out before disenrolling those students. The definitions for exit codes E140 – NoKnownEnrollTruant and E400 – OtherOrUnknown are being modified to clearly reflect current law. E140 should always be used for students ages six up until (and not including) age 18 who are truant or who appear to have dropped out; E400 should only be used for students who are 18 years of age or older, as these students are no longer subject to compulsory attendance laws, or for students exiting juvenile hall who fail to return to the comprehensive school.
N470 - NoShow Description
The student’s enrollment was exited because the student, who has no prior enrollments in the school, was pre-enrolled but did not show up as expected to attend the school. This exit represents a nullification of the pre-enrollment and should only be used for a student’s: (1) first enrollment in CALPADS (e.g. kindergarten students or transfer students from a private school or a school outside of California; or (2) first-time enrollment in a school as a result of matriculation from another school.