To help guide schools through this process, the reports are listed below.

In the SchoolWise Report Explorer, type 'LCAP' into the search box. For the purposes of completing the LCAP in reference to the state priorities under Education Code sections 52060 and 52066, the following shall apply:


(a)   “Chronic absenteeism rate” shall be calculated as follows:

(1)   The number of pupils with a primary, secondary, or short-term enrollment during the academic year (July 1 – June 30) who are chronically absent where “chronic absentee” means a pupil who is absent 10 percent or more of the schooldays in the school year when the total number of days a pupil is absent is divided by the total number of days the pupil is enrolled and school was actually taught in the total number of days the pupil is enrolled and school was actually taught in the regular day schools of the district, exclusive of Saturdays and Sundays.


Students with Chronic Absences/Truancies 

  • Logged into Last School Year
  • Date Value >=1st day AND <= Last Day 

(2)   The unduplicated count of pupils with a primary, secondary, or short-term enrollment during the academic year 


School Cumulative Enrollment Count Totals

  • Logged into Last School Year 

(3)   Divide (1) by (2).


(4) Alternatively, the following report can be used instead of steps 1-3: 


Students with Chronic Absences/Truancies CALPADS 


 

(b)   “Middle school dropout rate” shall be calculated as set forth in California Code of Regulations, title 5, section 1039.1.


Students Unenrolled From School (Date Range)

  • Logged into Last School Year 
  • Date Value >=1st day AND <= Last Day 
  • Reason Filter = E140 (Left, no known enrollment - Dropout) OR E400 (Other - Count as Dropout)
  • Grade Filter = 07 OR 08

 

(c)   “High school dropout rate” shall be calculated as follows:

(1)   The number of cohort members who dropout by the end of year 4 in the cohort where “cohort” is defined as the number of first-time grade 9 pupils in year 1 (starting cohort) plus pupils who transfer in, minus pupils who transfer out, emigrate, or die during school years 1, 2, 3, and 4.


Students Unenrolled From School (Date Range)

  • Logged into (does not matter)
  • Date Value >=1st day 5 Years Ago AND <= Last Day of Last Year
  • Reason Filter = E140 (Left, no known enrollment - Dropout) 
    OR E400 (Other - Count as Dropout)
  • Grade Filter = 09 OR 10 OR 11 OR 12

(2)   The total number of cohort members.


Grade Cumulative Enrollment Count Totals Grade 12 Total 

  • Logged into Last School Year 

(3)   Divide (1) by (2).


 

(d)   “High school graduation rate” shall be calculated as follows:


(1)   The number of cohort members who earned a regular high school diploma [or earned an adult education high school diploma or passed the California High School Proficiency Exam] by the end of year 4 in the cohort where “cohort” is defined as the number of first-time grade 9 pupils in year 1 (starting cohort) plus pupils who transfer in, minus pupils who transfer out, emigrate, or die during school years 1, 2, 3, and 4. 


Students Unenrolled From School (Date Range)

  • Logged into Last School Year 
  • Date Value >=1st day AND <= Last Day 
  • Reason Filter = E230 (Completed Academic Program at this School)

(2)   The total number of cohort members.


Grade Cumulative Enrollment Count Totals Grade 12 Total 

  • Logged into Last School Year

(3)   Divide (1) by (2).


 

(e) “Suspension rate” shall be calculated as follows:


(1) The unduplicated count of pupils involved in one or more incidents for which the pupil was suspended during the academic year.


Student Discipline Type Counts

  • Logged into Last School Year 
  • Incident Date >=1st day AND <= Last Day 
  • Student Choice * Select All
  • Discipline Type = Only Suspensions

(2) The unduplicated count of pupils with a primary, secondary, or short-term enrollment during the academic year.

 

School Cumulative Enrollment Count Totals

  • Logged into Last School Year

(3)   Divide (1) by (2).

 

(f)   “Expulsion rate” shall be calculated as follows:


(1)   The unduplicated count of pupils involved in one or more incidents for which the pupil was expelled during the academic year.


Student Discipline Type Counts

  • Logged into Last School Year 
  • Incident Date >=1st day AND <= Last Day 
  • Student Choice * Select All
  • Discipline Type = Only Suspensions
  • Suspension Filter = Expulsion (Only available if there were expulsions) 

(2)   The unduplicated count of pupils with a primary, secondary, or short-term enrollment during the academic year.


School Cumulative Enrollment Count Totals

  • Logged into Last School Year 

(3) Divide (1) by (2). 


Other Rates

For the purposes of completing the LCAP the following shall apply:


(a) “School attendance rate” shall be calculated as follows:

(1) Run either report (depending on your inclusion/exclusion of Independent Study):

  • Logged into Last School Year 

School Attendance Averages - Independent Study is considered a 'Not Enrolled Day'.


The 'School attendance Average' is calculated as follows:

(Actual Attendance / (Actual Attendance + Days Absent) ) * 100 

 
 

ADA Calculation - Monthly - P1 - P2 - Annual - Independent Study is considered an 'Enrolled Day'

The '% of Actual Attend' is calculated as follows:

(Actual Attendance / ( (Max Enrollment * Days Taught) - Days Not Enroll) ) * 100